Lawrence Woodmere Academy Parents Bill of Rights
for Data Privacy and Security
This Parents’ Bill of Rights for Data Privacy and Security (Bill of Rights) is published on the Lawrence Woodmere Academy Website
Additionally, reference to this Bill of Rights is included in the LWA Tuition and Enrollment Contract, the LWA Comprehensive Parent Handbook, and is referenced in every contract or other written agreement LWA has with a third-party contractor, under which the third-party contractor will receive student data or teacher or principal data from LWA.
The LWA Bill of Rights States:
Inventory of Vendors and Privacy Policies
Additional References to the Parents Bill of Rights
The School will maintain written records of all suspensions and expulsions including the name of the student, a description of the behavior engaged in, the disciplinary action taken, and a record of the number of days a student has been suspended or removed for disciplinary reasons. This policy complies with schools being subject to the federal Family Education Rights and Privacy Act of 1974 (FERPA) that requires a school to protect a student’s privacy. “The School” will not disclose any information from the student’s permanent records except as authorized pursuant to FERPA, or in response to a subpoena, as required by law. The parent(s) or guardian(s) of a student under 18 years of age, or a student 18 year of age or older, is entitled to access to the student’s school records by submitting a written request to the Principal/Head of School. Further information concerning the disclosure of student information and limitations on such disclosure may be found in FERPA and the school’s FERPA policy.
The Family Educational Rights & Privacy Act (FERPA)
The Family Educational Rights & Privacy Act (FERPA) is a Federal law designed to protect the privacy of a students’ education records. FERPA gives parents rights with respect to their children’s education records. Those rights include:
o School officials with legitimate educational interest;
o Other schools to which a student is transferring;
o Specified officials for audit or evaluation purposes;
o Appropriate parties in connection with financial aid to a student;
o Organizations conducting certain studies for or on behalf of the school;
o Accrediting organizations;
o To comply with a judicial order or lawfully issued subpoena;
o Appropriate officials in cases of health and safety emergencies; and
o State and local authorities, within a juvenile justice system, pursuant to a specific State law.
Schools may also disclose, without consent, “directory” type information such as a student’s name, address, telephone number, date and place of birth, honors and awards, and dates of attendance.
LWA notifies parents of their rights under FERPA in the Comprehensive Parent Handbook, which is updated and shared annually. Reference to parent opt-outs pertaining to use of images for marketing purposes, etc is included in the Tuition Contract.
“The School’s” staff members will treat professional social media space and communication like a classroom and/or a professional workplace. The same standards expected in a school setting are expected on the school social media site for all student activity and peer-to-peer interactions. What would be considered inappropriate in the school or classroom is inappropriate online. Students are responsible for their own behavior when communicating with social media and will be held accountable for the content of the communications that they transmit or post. Students are responsible for complying with “The School’s” Code of Conduct requirements. Examples of inappropriate conduct include, but are not limited to:
. Posting or publishing any insensitive or inappropriate information or content on any social media and viewing any insensitive or inappropriate social media content.
. Communicating with teachers or administrators via personal social media. The only permissible electronic method of email communication with a teacher is through emailing the teacher or administrator at his or her School email account.
. Impersonating or assuming the identity of any other individual while using social media.
. Posting or publishing any information about one’s self or another individual that is confidential or of a private nature. This includes posting contact information or any other information that is private.
. Using any device capable of capturing video, pictures, or audio to record or take pictures of any other individual without express consent and permission and posting any pictures taken in the school setting, even if taken with permission, unless they are educationally related.
. Students must immediately comply with any request that offending materials be removed from any social media platform. The use of social media is a privilege, not a right, and the violation of any provision of this policy will result in the restriction of a student’s social media access and/or the imposition of additional appropriate consequences–including both school-based consequences and referrals to law enforcement. This social media policy applies any time students are using school property, under the supervision of school authority, or, when social media is being used away from school premises, in a manner that impacts the school community. Misuse of social media that impacts fellow students will be subject to school-based consequences whether student used it on or off school grounds.
FAMILY EDUCATION RIGHTS AND PRIVACY ACT (FERPA) FERPA is a federal law that gives parents certain rights regarding your scholar’s education records. As a parent/guardian, you have the right to review your child’s education records or to request the amendment of records believed to be inaccurate or misleading. Student records are private, and “The School” does not share student information unless parent consent is given. If you have any questions regarding student records or more information about parent/guardian rights to records, please contact the Family Support Coordinator or Manager of Operations (or whomever is responsible at your School).
At certain times during the school year, it may become necessary for “The School” to temporarily or permanently limit the access of a visitor to the school building. Limited access is warranted when a person’s conduct disrupts “The School’s” learning environment and/or places the safety of staff, students and/or other family members at risk. If an incident occurs requiring limited access, notification to the family member involved will be provided in person, when possible, and in writing. The limited access letter will outline the nature of the event, the start and end dates of the limited access and the terms and conditions for continued attendance of the visitor’s scholar. At the conclusion of the limited access, the visitor will either receive a letter indicating that the limited access has been rescinded or that additional conduct has required an extension of the limited access.